Effective date: 01/04/2024
Introduction
This Privacy Policy explains how INSYSBIO CY Limited ("we," "us," or "our"), a private company located in the EU, collects, uses, stores, and protects the personal data of our contractors, website visitors, software users, and other institutions and individuals we interact with. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Data We Collect
We may collect the following personal data:
- Website Visitor Data: When you visit our website, we may collect standard information such as your IP address, browser type, browsing activity, and referring website. We may also use cookies to collect information about your use of our website. We can also store names, email addresses and other contact information of users authorized to use our web applications.
- Employee Data: If you apply for a job with us, we may collect your resume, cover letter, and other information relevant to your application.
- Contractors Data: Information from client contracts and service agreements, such as company names, contact details (names, email addresses, phone numbers), professional information (job title, department) and project details relevant to service delivery.
- Third Party Information: In the framework of a service contract Contractor may provide data which can be classified as personal.
2. Legal Basis for Processing Data
We process your personal data only when we have a lawful basis to do so, such as:
- Consent: We may process your data if you have given us explicit consent to use your personal data for a specific purpose.
- Contractual Necessity: To fulfil our contractual obligations to our clients, such as providing modelling and IT services. Processing is necessary for the performance of a contract with you or in order to take steps at your request before entering into a contract.
- Legal Obligation: Processing is necessary for compliance with a legal obligation to which we are subject.
- Legitimate Interests: To improve our website and services, to send you information about our services (with your consent), or for other legitimate business purposes. Processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms.
3. Use of Your Data
We use your personal data for the following purposes:
- To provide, fulfil and improve our modelling and IT services to our clients.
- To operate and improve our website and web applications.
- To send you information about our services, changes, conditions and policies.
- To comply with legal and regulatory requirements.
4. Legal Basis for Processing
We process your personal data based on the following legal bases:
5. Data Sharing
We do not sell, lease, rent, or otherwise disclose your personal data to third parties, except as described in this Privacy Policy or with your consent.
We will not share your personal data with third parties except in the following cases:
- With service providers who help us deliver our services (e.g., data storage providers). We will enter into data processing agreements with these providers to ensure they protect your data in accordance with GDPR.
- If required by law or to protect our legitimate interests.
6. Data Retention
We will retain your personal data only for as long as necessary for the purpose for which it was collected, or as required by law. We have a data retention policy that outlines our specific data storage periods.
7. Your Data Rights
Under the GDPR, you have certain rights regarding your personal data, including:
- The right to access your personal data
- The right to rectify inaccurate data
- The right to erasure (deletion) of your data
- The right to restrict processing of your data
- The right to data portability
- The right to object to processing of your data
You can exercise these rights by contacting us using the information below.
8. Security
We have implemented appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.
9. Children's Privacy
Our website and services are not directed towards children under the age of 16. We do not knowingly collect personal data from children under 16.
10. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our website.
11. Contact Us
If you have any questions about this Privacy Policy or our data protection practices, please contact us at:
INSYSBIO CY
insysbio@insysbio.com
